Procurement under control.From request to invoice.
Procure-to-pay
The decision that commits the company should be visible before the invoice arrives.
Every purchase by the rules.
Approval limits, budget control and the obligation to run a tender apply automatically to every request.
Four-eyes principle on every purchase
The requester does not approve their own request. Above the set limit, and for a single-source purchase, controlling approves as well.
Consistent application of purchasing policy
Approval limits and the tendering threshold are set once. The system applies them to every request, including single source.
Control commitments before they are incurred
The budget is checked when the request is raised, not when the invoice arrives. Approval draws on the budget, so finance continuously sees open commitments and the variance from plan.
Pay only for what was ordered and received
Every invoice goes through a three-way match against the purchase order and the goods receipt. Variances above tolerance are visible before payment is approved.
A separate portal for each role
Requesters, approvers, buyers, controlling, suppliers and contractors — one platform, shared data and clear ownership.
Requester
Catalog and free-text requests, framework call-offs and confirmed delivery.
Approver
One queue for requests, invoices and timesheets — with the context to decide.
Buyer
RFI, RFP and e-auctions, contracts, catalogs, purchase orders and supplier scorecards.
Controlling
Budget and cost-center consumption, over-limit approval and a full audit trail.
Contractor
Timesheets against approved person-days and rates.
Supplier
Bids, e-auctions, purchase orders and framework price lists in the supplier portal.
Frequently asked questions
- How does Procura help a purchasing team?
- It brings purchasing into one process — from request through approval, supplier selection and purchase order to invoice control. Requests no longer live in email and spreadsheets, and every step has a traceable history.
- What does finance and controlling get?
- The budget is verified when the request is raised. Finance has a view of the variance from plan and the spend forecast. The invoice goes through a three-way match against the purchase order and the goods receipt.
- Who is Procura for?
- For small and mid-sized companies and groups of companies. For purchasing departments, finance and controlling, and other users who order goods, services or contractor capacity.
- Can Procura buy for a parent and its subsidiaries?
- Yes. One organization holds multiple legal entities, each with its own billing details and delivery addresses. On each request, the requester selects the company that is buying.
- How does supplier selection work?
- The buyer runs an RFI, RFP, RFQ or a reverse e-auction. On an RFP or RFQ the price and the technical offer become available only after the round closes. Bids are ranked using a scoring matrix.
- How does Procura connect to ERP and accounting?
- A purchase order can carry the ERP number and be passed on as a PDF, a CSV batch or a webhook. Invoice payment is made in the ERP. Procura retains the documents and the full approval record.
- Where is the data stored, and how is it secured?
- The data belongs to the organization that runs Procura. The application can be deployed on the organization's own server or in an environment it chooses, and that choice determines where the data sits and which security policy applies.
- How does deployment work, and how long does it take?
- Procura is installed on the organization's server or in an environment it chooses. How long deployment takes depends on the operating model, the extent of the ERP connection and the approval rules. We prepare a specific schedule after an initial consultation.
- How is Procura licensed?
- Procura licenses the application. The organization chooses where to deploy it. The data belongs to the organization.